A PBX (Private Branch Exchange) is a system that allows an organization to manage incoming and outgoing phone calls and also allows communication internally within the organization. A PBX is made up of both hardware and software and connects to communication devices like telephone adapters, hubs, switches, routers and of course, telephone sets.
The most recent PBXs have a wealth of very interesting features that make communication easy and more powerful within for organizations, and contributes in making them more efficient and in boosting productivity. Their sizes and complexity vary, ranging from very expensive and complex corporate communication systems to basic plans that are hosted on the cloud for a two-digit monthly fee. You can also have simple PBX systems at home with basic features as an upgrade to your existing traditional phone line.
What Does a PBX Do?
The functions of a PBX can be very complex, but basically, when you talk about PBX, you talk about stuff that does these things:
Use of more than one telephone line in an organization, and management of outgoing and incoming calls.
- Splitting of one single phone line into several internal lines, which are identified through three or four-digit numbers called extensions, and switching calls to the appropriate internal line. This saves the organization from having to pay for several lines, and allows all departments to be reached through one single phone number.
- Allow free phone communication within the organization.
- Empower the whole communication with VoIP (Voice over IP), which has a tremendous amount of features and enhancements over traditional telephony, the most prominent being the cutting down of call costs.
- Ensure good interface with customers through features like call recording, voicemail, IVR etc.
- Automation of response to calling customers with IVR (interactive voice response) whereby the system can automatically direct users to the most appropriate line through voice menus. It is the kind of feature where, as a caller, you hear things like "Press 1 for the Finance Depart, Press 2 for complaints..."
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